Course Packages/Printing

Due Date:

The Bookstore will notify all departments of the course pack due date, generally at least six weeks before the start of term to ensure packs are available for the first week of class.

The Ordering Process:

WHAT IS THE ORDERING PROCESS?

  • Submit to the Bookstore. 
  • Complete a Custom Courseware Order Form 
  • Indicate how many desk copies you will need
  • Tell us if you prefer a PDF Dropbox proof or a printed proof copy (and what address to send it to).
  • We will clear copyright permission and notify you if there are any exclusions.
  • We will generally provide you with a Proof to review and approve.
  • When you receive your desk copy you will know class copies are being shelved.

What We Need From You:

Order Form: An Order Form is available from the Bookstore and Printing Services.

Source Info: For each article we need the usual source information, including the ISBN number and total pages in the book, or web address.

Clean Originals: Please provide either  photocopies of the material you want, in the order you want them, or PDF copies with the desired ordering clearly indicated.  Of course, the better the original, the better the pack will look.


What We Give You:

Covers & Bibliography  All course packs have a standard cover and bibliography style, provided by Printing Services.

Proof/Review Copy Printing Services will provide you with a confidential PDF proof of your new or changed pack, or a printed proof if you request one.  Repeat orders may be proofed at Printing’s discretion.

Customization Printing Services can number the pages of the pack, include your syllabus, and/or add weekly coloured page dividers – see Order Form.

Retail Cost: 

The total number of pages, the royalty costs, and coloured inserts all impact the retail price. 

If requested, we can give you a reasonable retail estimate once the pack is scanned.


What’s Allowed: 

Under 20% of a publication usually clears copyright without issue.

If you need more, 20-25% of a publication can often be cleared, with a small royalty cost to students included in the price of the pack. 

Over 25% could be cleared if the book is out of print, for a set royalty fee, which is included in the cost of the pack.

If there is a copyright clearance issue we will contact you for directive.

Business cases from Ivey, Harvard, ECCH, Darden, etc. can be cleared for a set per case fee, which is included in the cost of the pack.  If you provide us with a list of the Case Numbers and their title, in the order you want them to appear, we can secure a copy of cases for you.

Quantity:

The Bookstore decides on an initial print quantity based on sales history. 

If packs sell out and more students wish a copy, please tell your class they can place an order at the Bookstore Customer Service desk and a custom copy will be printed for them, generally within 24 hours.



THE BENEFITS OF USING LAURIER PRINTING SERVICES

Our mission is to foster student success and enhance the Laurier experience by providing competitively priced relevant products, innovative services, and deliver them with genuine, customer-focused staff. Our vision is to be your first choice for products and services while giving back to the Laurier community.

Convenient for Students:

  • All readings are combined into one convenient package.
  • Course packs produced by Laurier Printing Services are available on campus through the Waterloo or Brantford Bookstores.
  • Students don’t need to retrieve and print individual articles, saving time and money.
  • Students have a permanent record of the material they’ve learned.

Convenient for Faculty:

  • One Contact -- The Bookstore will process both your text and course pack orders together, no additional steps required!

  • Hours - Printing Services is conveniently located at 202 Regina St. We are open from 8:00 a.m. to 5:00 p.m. Monday – Friday.

  • Revisions -- can be made easily on site, and we can send you a new proof before printing.

  • Proofs – you can request a PDF or printed proof.

  • Desk Copies – When you place your order, desk copies are at no cost to you.

As an institutionally owned operation, supporting the University’s mission is first and foremost and we are dedicated to understanding your needs. We are the same team that produces your exams, syllabi, posters, lab manuals, and more. By using our on-campus service confidentiality and security risks are reduced when compared to off-campus vendors.

Support:

As an institutionally owned operation, supporting the University’s mission is first and foremost and we are dedicated to understanding your needs. We are the same team that produces your exams, syllabi, posters, lab manuals, and more!

  • The Bookstore works with you to ensure all your course material needs are met – texts and course packs, manuals, i-clickers, etc.

  • In 2015, Laurier Printing & Distribution Services earned the President’s Award for Team Achievement, recognizing our collective dedication in serving the needs of the Laurier community with exceptional service.

  • For further information regarding printing services visit wlu.ca/printing

  • For web print orders visit wlups.webprint.com (print orders can be placed on-line from anywhere!)


Library course reserves service

The Laurier Library also provides faculty members with course readings for their students free of charge in both physical and electronic formats. Articles, book chapters, e-books, and physical books – including your own personal copies, if desired – can all be made available through this service, which is available through either ​our online system or direct contact with our team. There have recently been several significant upgrades to the service, which includes the management of all copyright issues related to reserve course submissions and MyLearningSpace integration. For more information, click here or contact the Library's copyright team directly at libreserves@wlu.ca.


CREATING ACCESSIBLE COURSE PACKAGES

Accessibility programs that read course packages have difficulty interpreting text if it is not clear.  Here are some ways to make your course-pack articles more accessible:

Creating Clean Originals:

  • PDFs from the source, (e.g., original journal article) are of best quality.  A directly downloaded article is better than a scan. Photocopies produce lowest quality text. 
  • Centre your pages to avoid “skewed” text.  Text that appears tilted to the left or right can be inaccessible.  
  • Take advantage of your departmental photocopier features like “text/image”, “image only”, “magazine” or “copy book” as these features tend to make better scans.
  • Download articles from a newspaper web site, rather than scanning the newspaper article itself.
  • Use the text title inside the book instead of book covers.

Removing artifacts:

  • Annotations should be in pencil, written in the margin with white space between the body of the text, so accessibility programs can distinguish annotations from text.
  • Underlining or highlighting text creates garbled, inaccessible text. Try reducing “brightness” to 70% in scanner settings to help remove annotations. Dark underlining or highlighting cannot be removed and a clean source is needed.  
  • A dividing line and space between margins will separate two pages scanned onto one. This will provide clear page delineation for screen-reading programs.
  • Crop your pages to remove text that is not part of the document you want to be read.  For example, ads or bits of other pages read by screen-reading programs can make reading difficult.   
  • Watermarks or background images can interfere with text. Remove them if possible using removal tools in the source document.

Testing for Accessibility and Final Preparation:

Use OCR (Optical Character Recognition) if you cannot copy and paste the text. Techniques to OCR available on Laurier’s Accessible Documents and Materials website.
To test a document for text accuracy:  open your PDF, then copy and paste one line or paragraph into Word. If the Word document has strange letters and is not accurately reflecting the text, then it is not accessible. 
Providing the library “call number” for library materials will assist Accessible Learning Centre to retrieve the original for transcription into other formats as required.
Please provide the web address for web articles, to assist Printing Services and the Accessible Learning Centre with final preparation of a clean copy.
 

Further Help and References:

Techniques for creating accessible documents can be found on our Laurier’s Accessible Documents and Materials website.
Questions about our legal obligations for accessibility, as well as accessible document training can be directed to Laurier’s AODA Officers: Dana Lavoie, dlavoie@wlu.ca or Adria Joel, ajoel@wlu.ca.
Questions about testing documents, accessibility of specific materials, or student reading requirements can be directed to Jane Fridrich in the Accessible Learning Centre, ext. 3212, jfridrich@wlu.ca


 

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